Thinking about closing your company? One of the most common ways to do this is to file a DS01 form, which starts the pross of dissolving a UK limited company. This is one of the most important legal steps you can take to wind down your business, which makes it crucial that you avoid any mistakes.
That’s why the expert team at Anderson Brookes has created this detailed guide. Below, we’ll walk you through each step of the DS01 filing process, from checking if you’re eligible to completing the form correctly. We’ll also discuss the fastest route to submit the form, and talk about how to safeguard yourself against post-dissolution complications like creditor objections or assets becoming Crown property.
Table of Contents
What Is Form DS01?
Form DS01 is the official document used to voluntarily strike off a limited company from the Companies House register. It allows directors to dissolve their company when it’s no longer needed.
Many business owners choose to handle this process themselves, or file through their accountants. However, as licensed insolvency practitioners, we often see cases where the process has been used in the wrong circumstances. This can lead to avoidable problems for company owners and directors.
Before you take this step, it’s worth getting professional guidance to make sure that submitting a DS01 form is the right approach for your situation. We’re here to discuss your specific case and guide you through the process in the safest way possible. Call us on 0800 1804 933.
Quick Summary Table: Step-by-Step Guide to Completing Form DS01
The steps below break down the DS01 process into simple, manageable actions, so you can work through them with confidence and avoid common mistakes that lead to delays. Use this as your checklist from start to finish.
| Step | Description |
| Check eligibility | Confirm the company meets all criteria for dissolution, including no trading or liabilities. |
| Download Form DS01 | Obtain the form from Companies House and review the requirements thoroughly. |
| Complete company details | Fill in the company name and registration number accurately to avoid delays. |
| Provide director signatures | Ensure the majority of directors sign the form; unsigned forms will be rejected. |
| Pay the filing fee | Attach payment for the fee and verify it aligns with Companies House requirements. |
| Notify stakeholders | Inform creditors, employees, and shareholders of the dissolution process as legally required. |
| Submit the form | Send the completed DS01 form and fee to Companies House for processing. |
| Monitor The Gazette | Watch for the publication of the dissolution notice, giving stakeholders an opportunity to object. |
| Address any objections | Resolve objections raised by creditors or stakeholders promptly to proceed with dissolution. |
| Retain records | Keep copies of the form and proof of filing for at least six years as required by law. |
Risks of Completing Form DS01
While Form DS01 can be a straightforward way to close a company, it’s not without potential pitfalls. The table below outlines the main risks you should be aware of, so you can address them before they become costly issues.
| Risk | Description |
| Outstanding debts | Creditors can object to the strike-off, potentially leading to reinstatement of the company. |
| Personal liability | Directors may be held personally liable for unresolved debts or misconduct. |
| Loss of assets | Any undistributed assets become Crown property (bona vacantia) upon dissolution. |
| Legal repercussions | Errors or omissions in the form can result in penalties or rejection of the application. |
| Future reinstatement complications | Stakeholders can seek reinstatement of the company, causing legal and financial complexities. |
Why Form DS01 Matters
Form DS01 serves as a formal request to remove a company from the register. It’s crucial for businesses that wish to cease operations legally. By filing this form, you inform Companies House of your intent to close the company.
The form requires details about your company and signatures from directors. You must ensure all debts are settled and assets distributed before submission. Companies House will publish a notice of your intention to strike off, allowing creditors or interested parties to object.
Proper completion of Form DS01 is vital to avoid delays or rejection. It helps maintain accurate records at Companies House and prevents potential legal issues for directors.
DS01: What Risks Are There for Business Owners?
Filing Form DS01 carries certain risks for business owners. If you’ve overlooked debts or assets, creditors may object to the strike-off. This can lead to the process being halted or even reversed.
Directors remain liable for company debts after dissolution. If the company is restored to the register later, your responsibilities as a director resume. You might face penalties for failing to file accounts or returns during the strike-off period.
There’s also a risk of losing control over the company name. Once struck off, another business can register using your former company name. Consider these risks carefully before proceeding with form DS01.
How to File Form DS01
Filing DS01 means officially sending your completed form to Companies House to request company dissolution. Once your company has stopped trading and meets the eligibility rules, you can file DS01 online or by post.
The online process is the fastest. You’ll need your company’s authentication code and a valid card to pay the filing fee. The online form is submitted directly through the Companies House website, and confirmation is usually sent by email.
To file by post, print and complete the paper DS01 form and attach the correct fee (via cheque). Include only original signatures if you use the paper version. Digital signatures are not accepted. Once complete, send the form to Companies House main office.
Filing DS01 is not just about sending a form. Before submission, you must notify all shareholders and relevant parties, settle any remaining liabilities, and make sure the company hasn’t traded in the past 3 months. Mistakes here can result in your application being blocked or even reversed later by creditors or HMRC.
If you’re unsure whether it’s appropriate to file DS01 or if you’ve already had a strike-off attempt challenged, get in touch. We’ll help you review your company’s status and guide you through the next steps.
How to Fill Out Form DS01 Correctly
When completing Form DS01, you need to ensure that you provide the right information. This includes specific company details and authorised signatures. Without these, your submission will not be valid. Below, we outline the steps you need to take to successfully dissolve your company.
Required Information
On the DS01 form, you’ll need to provide your company’s full registered name and company number. Enter the company’s registered office address as listed with Companies House. Include details of any trading names used in the last 3 years.
List all company directors’ names and addresses. If there are more than 3 directors, use a continuation sheet. Provide the name and address of the company secretary, if applicable.
State the date when your company last traded or the date you intend to cease trading. This helps determine if you meet the eligibility criteria for dissolution.
Obtaining Signatures
At least two company directors must sign the DS01 form for it to be valid. If your company has only one director, their signature alone is sufficient.
Each signing director must print their full name clearly next to their signature. Ensure signatures are original; photocopies or digital signatures are not accepted.
All shareholders must be notified of the application to strike off the company. Keep proof of this notification, as Companies House may request evidence.
If using the online version of DS01, directors can provide electronic signatures. However, they’ll need to authenticate their identity through the Companies House online service.
Submitting Your Application
Sending in your DS01 form is typically a simple process, but there have recently been some important changes in how the process works. Even if you’ve submitted a DS01 form in the past, be sure to take a moment to familiarise yourself with the correct addresses and fees to avoid being caught out.
Where to Send the Form
Companies House recommends submitting form DS01 online through their website. This option is quicker and more convenient for the majority of businesses.
If sending the paper version of Form DS01, you must choose the right address. In the past, there were separate addresses for companies in different parts of the UK, with specific offices located in Edinburgh and Belfast. However, today, there is just one address used by companies in England and Wales as well as those in Scotland and Northern Ireland:
Companies House
Crown Way
Cardiff
CF14 3UZ
DX 33050 Cardiff
Filing Fees and Payment Methods
The fee for submitting a DS01 form varies depending on the submission method. Companies House fees have risen sharply in recent years: online applications cost £33 (was £8), while paper submissions are priced at £44 (was £10).
For online submissions, you can pay using a credit or debit card. If sending by post, include a cheque made payable to ‘Companies House’ with your form. Ensure the cheque is signed and dated, with the company number written on the back.
Remember to keep proof of postage or a confirmation email for your records. This evidence may be useful if there are any issues with your application.
Common Mistakes when Filing Form DS01
Closing your limited company can be a taxing process at the best of times. Making errors on your DS01 form can make the situation even more stressful, causing delays or even rejection of your application. Remember that attention to detail is key, and double-check all information before submission.
Incomplete Details
When filling out Form DS01, ensure you provide all required information. Don’t leave any fields blank, as this can result in your application being rejected. Include the full company name, registration number, and registered office address exactly as they appear on Companies House records. List all directors’ names and addresses accurately. If your company has a secretary, include their details as well. Be thorough when describing the company’s trading status and any outstanding debts or liabilities. Incomplete information raises red flags and may prompt further inquiries from Companies House, delaying the strike-off process.
Incorrect Signatures
Proper signatures are vital for Form DS01 to be valid. All company directors must sign the form. If there’s only one director, their signature alone is sufficient. For multiple directors, ensure each one signs in the designated space. Electronic signatures are not accepted on paper forms; use original ink signatures. Don’t forget to print names clearly below each signature. If a director is unable to sign, explain the reason in writing. Incorrect or missing signatures are common reasons for application rejections. Double-check that all required signatures are present and correctly placed before submitting the form.
Need Help Completing Form DS01? We're Here to Assist
Filling out Form DS01 can seem daunting, but you don’t have to navigate the process alone. Our team can advise and ensure it is a good option for you.
We offer personalised support to ensure your form is filled out accurately and completely. Our services include:
- Reviewing your company’s eligibility for strike-off
- Explaining each section of the form in plain language
- Double-checking all entered information for errors
- Advising on required signatures and deadlines
Don’t risk delays or rejections due to incomplete or incorrect information. Let us help you streamline the process and avoid common pitfalls.
For a smooth and efficient company dissolution, reach out to our dedicated support team. We’re here to answer your questions and provide expert assistance throughout the entire DS01 submission process.
Contact us today to get started. With our help, you can confidently move forward with striking your company off the register.
Frequently Asked Questions
Completing the DS01 form involves several key steps and considerations. Here are answers to common questions about the process, submission, and requirements.
What are the necessary steps to complete the DS01 form for company dissolution?
To complete the DS01 form, first ensure your company is eligible for dissolution. Then, fill in the company details accurately. List all directors’ names and obtain their signatures. Double-check all information before submission.
Where should the DS01 form be sent after completion?
Send the completed DS01 form to Companies House. You can submit it online through the Companies House website or by post to their Cardiff office.
What is the processing time for a DS01 form submission?
The processing time for a DS01 form is typically around 3 months. Companies House will review your application and publish a notice in the Gazette during this period.
How much is the fee for dissolving a company using form DS01 in the UK?
The fee for dissolving a company using form DS01 in the UK is £33 for online submissions and £44 for paper applications.
Is it mandatory for the DS01 form to be signed by company directors?
Yes, it is mandatory for the DS01 form to be signed by company directors. The majority of directors must sign the form for it to be valid.
Can the DS01 form be submitted electronically, and if so, how?
Yes, you can submit the DS01 form electronically. Visit the Companies House website and use their online service. You’ll need your company authentication code and registered email address to complete the process.
What sectors does Anderson Brookes work in?
We specialise in business debt, including company insolvency and liquidations. We also focus on SMEs and work across sectors such as healthcare, nursing, logistics, pubs and construction insolvency.
Our advisers are here to help with any questions you may have relating to business insolvency and liquidation. We’ll help you to understand the implications of these processes and give advice based on your specific circumstances. To contact us, simply call 0800 1804 933.